Director of Operations and Outreach/Assistant Chair
May 9, 2018
Full Time - Experienced
Job ID: 33404
Location: Evanston, Illinois
The Weinberg College of Arts and Sciences is reimagining traditional arts and sciences education in ways that prepare our students for success in an ever-changing, complex world. The College is the most comprehensive of Northwestern's 12 schools, offering 47 majors to approximately 4,300 undergraduate students. Our goal is to develop in students a Northwestern Mindset – a flexible, adaptable view of the world that seeks to understand the pressing issues of today and transform them into the promising new opportunities of tomorrow. Staff who work in the College think creatively, work collaboratively, and are dedicated to building a strong community.
The hallmark of our distinctive educational model is diversity in all of its manifestations. We are committed to maintaining and enhancing the breadth and depth of our course offerings and to ensuring the intellectual and experiential diversity of our faculty and students. In short, we believe that diversity is an essential value that lies at the heart of our community and one that needs to be actively encouraged and pursued.
In partnership with the Department Chair, oversees the administrative operations of the Department of Neurobiology, including managing the department's facilities and space; leading the administrative staff; overseeing department events, master's program, budgets, and electronic communications.
Please Note: This position requires flexible schedule as extra hours on evenings may be necessary at times in order to meet deadlines or other time-sensitive goals as well as dealing with emergencies regarding facilities, events or personnel.
Oversees facilities management and space utilization, including office and laboratory moves and upgrades. Works closely with the Chair and Associate Dean for Facilities and Planning to ensure strategic use of all available space. Assures department's routine maintenance is attended to in a timely manner. Coordinates and monitors renovations, construction projects, FM emergencies in the department and related budgets. Develops and implements processes and procedures related to safety and security. Manages facilities issues pertaining to faculty recruitment, including new faculty set-ups. Also manages facilities needs following faculty departures. Oversees annual space inventory report, tracks capital purchases and other equipment. Coordinates weekly FM listserv in conjunction with the Program Assistant.
Hires, trains, manages, and fosters development of staff to provide a service-oriented and collegial department office, with collective responsibilities including but not limited to arranging and facilitating faculty searches and recruitment, seminar speaker visits, tenure promotion packages, schedules and takes minutes at faculty meetings, and organizes departmental special events and visitors.
Oversees with the departmental Master's Degree program, including coordinating the admissions process, orientation, monthly meetings with the faculty and students in the program, processing payments to advisors; and tracking the progress of Master's students in the program, as well as Alumni of the program.
Manages departmental budgets under the direction of the Department Chair; participates in strategic financial planning including generation of budget projections and monthly summaries of income and spending in conjunction with the Life Sciences Accounting Office.
Oversees department publications including the Website as well as communication with alumni. Drafts communications pieces as necessary.
Additional duties as assigned by the department Chair.
Performs other duties as assigned.
An advanced degree, preferably in the sciences, or the equivalent combination of education and experience from which comparable knowledge and abilities can be acquired.
At least five years' experience working in an academic setting, with facilities and space responsibilities.
Ability to establish and maintain effective working relationships with dept. chair, faculty and administrative staff.
Minimum Competencies: (Skills, knowledge, and abilities.)
Excellent written and oral communication skills.
Ability to effectively organize and bring projects to completion in a timely manner.
Excellent problem solving and planning.
Excellent interpersonal skills.
Preferred Qualifications: (Education and experience)
A PhD in Neuroscience or-related field or the equivalent combination of education and experience from which comparable knowledge and abilities can be acquired.
Postdoctoral research and/or administrative experience in an academic research setting.
Primary knowledge of research administration policies and protocols.
As per Northwestern University policy, this position requires a criminal background check. Successful applicants will need to submit to a criminal background check prior to employment.
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Hiring is contingent upon eligibility to work in the United States.